How does the Tool Library Work?
It's simple. We pool and share resources with eachother to reduce our environmental footprint and save money that can then be re-invested in our homes, businesses and neighborhoods. The core of our programming is a large inventory of tools that members can use for all their Home-Improvement, DIY, Lawn &Garden and Pinterest Projects. In order to become a member one must:
- Pay the annual membership fee
- Sign a liability waiver
- Review and agree to our tool safety protocol
Yep. It's that simple.
As a member, you can check-out tools or use our community makerspace on-site.
The Nuts and Bolts
The Minnesota Tool Library is incorporated with the State of Minnesota and is a tax-exempt, member-based, non-profit organization with the Internal Revenue Service (IRS). All our official paperwork and your tax receipts will read "Northeast MPLS Tool Library" because that was our first branch and thus our first name - but no worries, we're one and the same. We currently have two branches that are located in NorthEast Minneapolis and the Hamline-Midway Neighborhood in St. Paul. We operate as one entity - you can use either or both branches as a member, but must return tools to the branch they were checked-out from. (We don't have inter-library loan or transfer capabilities.)
9-5 isn't our jive. Please note that MTL is not open/operated during standard business hours. Instead, we focus on providing access evenings and weekends when most people are in project mode. As part-timers, you won't find us waiting by the phones. Please email us according to our contact list and know it will likely take a few days to get a response.
We’re not a retail or rental service... we’re a community resource and a volunteer-driven member co-op that relies on your participation. We have a Board of Directors that oversees the tool library’s finances, helps plan for our future, and who help to chair each of our volunteer leadership commitees. These commitees are the backbone of our organization - they serve as our administrative powerhouse and coordinate pretty much every aspect of MTL. We also have a handful of part-time staff: Our Executive Director works with our Board, Committees, and Branch Staff to manage MTL's day-day operations. Our Branch Managers staff the library during open hours, coordinate branch volunteers, provide tool/project advice, and much more. Volunteers are a vital part of this organization. As much as we benefit from the time, effort and dedication of our volunteers, we are equally hopeful that they find a similar benefit in the skills they learn, the experiences they share and the community connections they make.
Seed money to initiate the tool library was granted by the Windom Park Citizen in Action (WPCiA) using its Neighborhood Revitalization Program. Additional funding from the Carolyn Foundation, Knight Foundation, and MN Pollution Control Agency (amongst others); and generous support from our members, donors, and friends; has allowed our organization to grow. We are grateful to all those who have, and continue to support our mission.
How long does a membership last?
All our membership options are annual. They last one calendar year from the date they are activated, and we offer Standard and Premium members the option to renew automatically. We DO NOT offer partial or short-term memberships.
How do I redeem a Gift Certificate?
E-Certificates can be redeemed for classes or merchandise directly through our registration/shop software. To redeem towards membership, once you've created your online account, just email your certificate details to either branch or our membership committee and we'll post the redemption to your member account.
How long can I borrow a tool?
The standard loan period is one week. If a tool is in high-demand, we may ask you return it early, so others may use it as well. Most tools, if not requested by another member, may also be renewed up to three times.
Can I renew a tool online?
Yes! Log in to your account, select "Loans" from your account menu, click the "renew" button next to the tools you want to renew, then click "complete transaction" at the bottom of the screen. If it doesn't let you renew automatically it likely means you've had it awhile or another member has it on reserve. If you need help, please email your branch.
Can I see if you own a certain tool?
Yes! Click the "Tool Inventory" link at the top of pretty much any page on our website. If you don't se what you're looking for you may want to try another name or broader search criteria - with over 5,000 items it's liklely we probably have what you need.
If there’s a tool I need that isn’t in the tool inventory, can I request it to be added?
Absolutely! We aim to be responsive to our members needs. We will have to review our wishlist and financial capacity, of course, but if multiple members are seeking the same item, there’s a good chance we’ll find a way to add it to our inventory. If there's something you want to see, or see more of at the library, please let our programming committee know!
Can I tell if a tool is available right now?
Yes! Look for the "In Stock Now" tag when viewing the tool. If it says "due __/__/__," the tool is checked out and due back on that day. If it says "unavailable," it's either being repaired or only for use in the shop.
Can I reserve a tool?
Yes! If there is a tool that's crucial to your project or in high-demand it's a great idea to reserve it. Make sure you are logged in to your account, find the tool in our inventory, click the "Reserve" button, and follow the instructions on-screen. If you have reserved a tool that has a same-day return by the previous user, please call ahead to confirm its return before coming to pick the reservation. Please understand that occasionally we are unable to provide the reserved tool because the previous user has yet to return it, or it is in need of repair. In this situation, we will do our best to provide an alternate solution for your project needs. To ease our check-out process, please only make reservations for specialty or high demand tools, unless you really have a strong preference. It's much easier to just grab one of our many (~37) circular saws when you're in the shop, without us having to match inventory #'s to the particular model on your reservation.
*COVID Update: All items must be reserved online in advance.
What happens if I return a tool late?
Tools returned after their return due date will incur a late fee, which is generally set at $1/day. Late fees exceeding $5 require a good-faith payment before additional loans may be made on the account. Fees in excess of the Fair Market Value of an item will be forgiven up to that threshold.
When and where can I return a tool?
Tools must be returned to the branch you checked them out from, during standard open hours. They must be received on or before their due date.
Do I need to clean a tool before returning it?
We're not afraid of a little sawdust, but tools should be returned tidy. Please take the time to wipe, blow, vacuum, or rinse off any debris from your project(s).
What happens if a tool is damaged, dirty or broken?
We understand that sometimes things happen and our tools can get quite the workout; however tools should be returned in the same condition that they were checked-out. If an item is returned in unrepairable condition through obvious neglect or improper usage, you will be asked to pay the full replacement value of the tool. If damaged through what appears to be the normal use of the tool, a determination for repair/replacement options will be made - and you'll be asked to contribute a portion of that cost. If items are returned dirty or worn beyond a reasonable expectation, a small fee may be assessed.
Are their instructions on how to use the tools available?
If you are unsure how to use a particular tool, please ask our Librarian, Branch Manager or Shop Mentor for a quick tutorial. Some tools will require a brief safety or usage training and a special waiver (like chainsaws) and others with general safety reminders. Some of our tools come with hard-copy manuals, but most all have one available online if you need it. We can also usually reccommend some banner YouTube videos, and highly encourage members to take advantage of our classes!
Can a small business owner use tools from the tool library?
Yes Please! We hope to afford small business owners the ability to grow their business, take on more clients and perhaps even create more jobs for the community. That said, we will hold business owners to the same standard of proper tool usage and wear/tear as individuals checking out tools for personal use. (ie – tools should not be returned with excessive wear, no usage by individuals not listed on the account, etc.)
What kind of tools do you accept?
We are very grateful you are considering the Tool Library with your donation. We can assure you that the tools will go to great use in furthering our mission. While we'd love to accept everything that comes our way, we need to be selective due to member needs, current inventory and space. We are most interested in power tools (air compressors, nailers, drills, pressure washers, tillers, etc) and professional grade equiptment, but also happily accept most types of hand tools in very good condition (screwdrivers, wrenches, clamps, pliers, etc). Additionally, we accept other items like party tents, upolstery cleaners, yard/garden tools, and sewing machines.
Our basic acceptance criteria are:
• Items are in working order and include all necessary parts/accessories.
• Battery-Operated tools are of recent age (~5 years or less) with batteries that hold a good charge and include chargers. No Nicad Batteries Please.
• Tools are of a modern vintage (for safety and maintenance reasons) and are (reasonably) clean.
Naturally, there are some exceptions to these criteria as some high-quality tools needing a simple repair or of an older vintage may still be valuable to our membership. When in doubt, or if you plan on donating a number of items, please email our programming committee. It helps us immensely to have an idea of age, brand, and quality of tools before they're on our doorstep. Usually, the simplest thing for donors to do is to take a video or snap several photos of bigger/higher value items or the entire tool collection. Please include brands, manufacturers identification labels, model #'s and any condition notes when possible.
* Please note we cannot accept radial arm saws. However, a partner organization uses them for a "back to work" program for veterans. Contact Bud at 612-750-2976.
What specific tools do you need most right now?
We keep a running wish list here, but in general we always need:
- Air Nailers (framing, finish or brad)
- Air Compressors (must be in good condition, not needing repair)
- Chain Saws (electric preferred)
- Small/Medium Lathes
- Wet Tile Saws
- Clamps (any sort)
- Hammer Drills/Heavy Duty Drills
- Pressure Washers
- Mitre Saws (powered)
- Weed Trimmers
- Extra Lithium Ion Batteries and Battery Chargers
What is the process for donations?
Donations may be brought to either of our branches by appointment. Our locations, hours, etc. are on our home page.
*We are still accepting donations at this time. Please contact us to arrange a no-contact drop-off at either of our branches.
Do you pick up large donations?
If your donation is large enough, we may be able to pick it up
Does every donated tool end up in the Tool Library's inventory?
While we make every attempt to maintain and keep tools, occasionally our inventory is overloaded with a certain type of tool; therefore, please be aware that while we really appreciate (and survive on) donations, your specific tool may not be kept in inventory indefinitely. Tools removed from inventory might be sold to help cover operating costs, bartered for high-demand items, properly recycled or upcycled (if in disrepair), or donated to another nonprofit organization.
Can I donate lumber or hardware?
Our space is limited, so often we can't accept remnant lumber or hardware donations. You can always check with the local branch manager though, in case we're in need of just that item for an upcoming project or class. We encourage members to share amongst eachother by posting any loose/leftover consumables (lumber, hardware, that half gallon of mud you have left, etc.) on our Facebook Member Share group. Otherwise, we suggest donating it to the Habitat ReUse store.
What is the Open Shop?
Each of our branches has a shop space where our large and specialty equiptment lives, and where members can use items (from both the shop and lending inventory) to work on their projects. Think of it like your garage - except we're comfy year-round and you get to build in community alongside other MTL members. Our shop is primarily set-up as a classic woodshop, though we're adding more makerspace components as we grow. It's also the space where we host MTL's classes and hands-on workshops. Our volunteer Shop Mentors are on-site as well to help if you have questions, need advice, or just need an extra set of hands.
If I’m working on a project in the Shop, can I keep it there until I finish?
Currently, our space is very limited for storage, so we ask members to bring their projects back/forth. Sometimes, we may be able to make special arrangements for small projects, or larger projects over the consecutive days, on a case-by case basis.
What if I hurt myself in the Shop?
Prevention is always the best medicine. Please be aware of yourself and your surroundings in the shop, and ALWAYS follow proper safety protocol. If you do get hurt, we have basic First Aid onsite and our staff is always on hand to help when needed. If you see unsafe behavior or experience a near-miss or incident, please inform the staff immediately.
I have a specific tool/skill I'd like to learn...
We always want to know what others would like to learn! Our Shop Mentors or Branch Managers can help you 1-1 on-site, and we may develop or schedule a class too if it's something that would empower others in our community.
Guest Pass FAQ's
What Is A Guest Pass?
Guest Passes are certificates that provide limited access to the MN Tool Library for non-members. They can be used to borrow tools, get a discount on class registration, or use the shop.
How Do I Get A Guest Pass?
Standard and Premium Members receive guest passes annually to share with friends and family. MTL also uses them for outreach - so visit our booth at community events and/or enter our prize drawings for your chance to win. * From time to time, MTL Instructors may also provide guest passes to students so that they can return to finish a class project.
How Do I Redeem My Guest Pass?
It’s easy to use the Guest Pass. Simply fill out the back of the card. All information is required. Bring your pass to either MTL Branch during open hours to check out tools or to use the workshop. You will be entered into our system and will be required to sign a liability waiver. If you are using the pass to register a family/friend or yourself for a class, when you purchase a non-member ticket online, enter the promo code “”MTLGUEST20” Please note: You must submit the card when you sign-in at the class, or you’ll be charged the difference in fee.
Can I Check Out Any Tool I Want Using My Guest Pass?
Most all of our tools will be available to you for check out, though member reservations and usage will take precedence. While not an exhaustive list, due to popularity among our membership, it is unlikely that the following items will be available: Rototiller, Planer, Wet Tile Saw, Pressure Washers, Floor Sander, and many Air Compressors/Pneumatic Tools. The Branch Managers will have final say as to which items are available to you, and may request a usage fee or security deposit for high value items.
Does My Member have to come with me to redeem my pass?
While we hope our members will consider sharing MTL with their guests more socially - working on a project together in the shop, learning a new skill in one of our classes, or providing some person power on that home improvement project; the Member DOES NOT have to be present for redemption.
Does My Guest Pass Have An Expiration Date?
No. guest passes have no expiration date. However, you may only use one guest pass, per person, at a time. For instance, you can not use 2 guest passes to get a larger discount on a class, to check out more than 5 tools, or to “renew” tools for more than one week.
AM I responsible for any Fees/Repair/Etc?
Just like any of our Members, anyone using a guest pass will be responsible for any damages, lost/stolen tools, late fees,etc. Members will not be held responsible for the actions of their guests.